PROJECTORS • MEETING ROOMS • AV INSTALL

How to Choose the Right Projector for Meeting Rooms

The right projector can transform your meeting room - sharper presentations, clearer data, and a more professional experience for teams and clients.

Projector choice is not just about specs. It is about matching the projector, cabling and accessories to your room layout, lighting and how the space is actually used day to day.

Many organisations use projectors alongside other commercial display solutions across offices, boardrooms and training spaces, so consistency and compatibility matter.

A poorly matched setup can lead to washed-out visuals, shadows and unreliable connections. A well-planned system delivers consistent performance and a room that works effortlessly every time.

Key factors to consider when choosing a meeting room projector

1. Room size and layout

Smaller rooms typically benefit from short-throw projectors to reduce shadows and maximise usable space. Larger rooms need longer throw distances and higher brightness to keep content legible from the back row.

2. Brightness (lumens)

• Small rooms with controlled lighting: 3,000-4,000 lumens
• Medium rooms with daylight: 4,000-5,500 lumens
• Large rooms or bright environments: 6,000+ lumens

In very bright spaces, some organisations choose high-brightness commercial displays instead of projection for maximum visibility.

3. Resolution and content type

For spreadsheets, detailed visuals and video conferencing, Full HD or WUXGA resolution makes text and charts easier to read - especially when paired with quality projection screens.

4. Usage and maintenance

Lamp projectors are ideal for occasional use, while laser projectors are a strong choice for daily use thanks to longer lifespan and consistent brightness over time.

Projector examples from ScreenMoove

Use these as practical starting points depending on room size, brightness requirements and how the space will be used. Explore the full projector range for more options.

Acer S1286HN DLP Projector - 3500 Lumens

Reliable short-throw performance for smaller meeting rooms and classrooms where space is limited.

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Optoma X309ST Short Throw Projector - 3700 Lumens

Bright visuals with strong colour - ideal for small meeting rooms and classrooms.

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Panasonic PT-MZ682WEJ Laser Projector - 6500 Lumens

Professional laser projection for large meeting rooms, training spaces and high ambient light environments.

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AV cables and connectivity

Reliable cabling is essential for stable, frustration-free meetings. Browse AV cables designed for dependable signal performance.

Vivolink Pro 10m HDMI Cable

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Vivolink 10m Optic HDMI Cable

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Projector mounts

Amer Mounts AMRP100 Ceiling Mount

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Ultra Short Throw Wall Mount

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Projection screens

Sapphire Electric Projection Screen

Explore more options in our projector screens collection.

Looking to upgrade your meeting room projector setup?

ScreenMoove supplies and installs complete projector solutions, including cabling, mounts and screens.

Call: 020 8191 9223

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